Get your free trial of cloud-based clinical records with Qunote
- OT Today
- May 16, 2024
- 3 min read
Improve your practice with cloud-based clinical records. Qunote are offering a six month free trial for occupational therapists to try it out
Picking up and using a new system can be confusing and time-consuming. However, with a shift towards technology being promoted by RCOT, HCPC, CQC and the NHS, the time to transition from paper-based notes to a cloud-based digital clinical notes system has never been better. Not only do cloud-based systems provide peace of mind around securely storing notes, they reduce and simplify admin time, allowing for a larger focus on client management, therapy and rehabilitation.
So, what does cloud-based mean? Systems and digital data are available to clinicians and therapists via the internet, whenever needed. No download or installation is required, you just set-up an account and go! This also means you won’t lose your data if your device gets stolen, damaged, or misplaced.
Here are 5 ways your practice will benefit from cloud-based record-keeping:
1. Access from anywhereClinical notes can be accessed on any device from anywhere, as long as there is an internet connection. This gives users the ability to access and update clinical notes whilst they are with a client and providing care, or during a meeting, assisting with timely record-keeping in line with BABICM’s code of ethics. A handy speech to text function allows dictation of notes on your way to and from appointments and sessions, granting more focus on your clients. In turn, due to the information being readily accessible, informed decision making is improved.
2. Customisable access permissionsA good cloud-based system will have extensive customisable access permissions and should follow best practise guidelines: records should be accessible to those who may need to refer to them. This allows for easy information sharing across all professionals working with a client, and provides you a level of security, with the ability to grant and restrict access to client records for specific users and only have clinical notes visible to staff on a need-to-know basis
3. Information sharing with third partiesClinical notes can be easily shared with third parties when using cloud-based software. Most systems have a facility to mark notes as privileged; so when you are completing an export, any files containing confidential information can be automatically excluded. No more sifting through stacks of paperwork, with just a few clicks, produce a document containing all the case notes on a client within a specified date range.
4. Standardise your record-keepingProduce easy-to-read notes with customisation options to define the information you are recording and quickly find the information you need. Instead of having to find your report template, you can set up fields to populate your notes based on the activity you are completing. This ensures that even if you have different clinicians, managers, therapists or other professionals working with a client, the notes remain consistent.
5. Track client progress and outcomesCloud-based systems give way for a vast number of reporting options based on data entered; allowing you to pull metrics from the system to measure client progress and outcomes with just a couple of clicks. Find out where your time is spent, which therapist is bringing in the most revenue for your company, and total billable time across the business. With some systems there is also the option to export any reports to Excel to further analyse your data. Effectively grow your practice without spending hours on data entry.
Support Team
Gemma Love heads up the support team at Qunote. If you want to find out more about moving to a digital clinical records system, book a free demonstration of Qunote by heading to our website at www.qunote.com/demo